2025 EXHIBITOR & SPONSORSHIP OPPORTUNITIES
The Midwest Health Conference & Expo (MWHCEC) is more than just a gathering of professionals—it's a catalyst for transformative ideas and solutions that aim to reshape and elevate the healthcare industry. At MWHCEC, we believe the power of innovation lies in the connections made and the ideas exchanged, creating a ripple effect of progress that extends far beyond the event itself.
MWHCEC isn’t simply about networking—it’s about fostering partnerships that become the foundation for growth, collaboration, and impactful change. Together, we are building the future of healthcare—one transformative idea at a time.
Become an Exhibitor
Being an exhibitor at MWHCEC offers unparalleled value, providing a unique opportunity to showcase your products, services, and innovations to a highly engaged audience of healthcare professionals. With last year's record-breaking attendance levels, the conference has proven to be a premier platform for connecting with decision-makers and influencers across the healthcare industry.
This increased participation translates into more touchpoints for meaningful interactions, enabling exhibitors to maximize their impact.
Exhibitor Benefits
Unmatched Visibility: Showcase your offerings to a diverse and engaged audience of healthcare professionals and decision-makers.
Networking Opportunities: Build relationships with industry leaders, potential clients, and collaborators.
Lead Generation: Access a high volume of attendees for meaningful conversations and lead capture.
Brand Positioning: Align your organization with innovation and excellence in healthcare.
Impactful Engagement: Take advantage of record attendance levels to amplify your reach and influence.
By participating, you position your organization at the forefront of industry advancements and demonstrate your commitment to driving positive change.
*Take advantage of our early-bird rates.
Pre-Event
- Pre-event attendee list
- Company name and description listed on the MWHCEC website
Event
- Company name, company description, and booth number listed in the event app
- Opportunity to provide a trade show prize for additional visibility
- Opportunity to be recognized as a “best booth”
Post-Event
-Post-event attendee list
-Company name and description listed on the MWHCEC website
-Hyperlink to full exhibitor listing in post-event email
Take advantage of our early bird pricing & reserve a booth by September 8, 2025.
Exhibit Hall
Floor Plan
Trade Show Logistics & Highlights
|
Monday, November 3 |
11:00 am - 3:00 pm 4:00 pm - 6:00 pm |
Set-Up Happy Hour in the Hall |
|
Tuesday, November 4 |
11:30 am - 3:00 pm 3:00 pm - 5:00 pm |
Show Open Tear Down |
Sponsorship Opportunities
Did you know that more than 90% of attendees indicated that they have buying power for their facility? This makes it a prime opportunity to network with key decision-makers. Stand out from the crowd and maximize your company’s exposure by becoming a sponsor.
All conference sponsorships include:
- Premium visibility before, during, and after the conference
- Company logo in/on the conference app, home page of the conference website, email communications, and main entry piece to the exhibit hall
- Acknowledgement of your participation during the Opening General Session and the Trade Show
WiFi Sponsor
Exclusive | $4,500
Get connected - literally! As a WiFi sponsor, all attendees will see your company’s brand when connecting any device to the Conference WiFi.
Benefits
- Sponsor WiFi for all conference attendees
- Company logo on the log-in page
- Company name as password
- Recognition as WiFi sponsor
- Company-branded login information
Bags
Exclusive | $3,000
Give attendees a takeaway item they can use time and time again. Sponsored conference bags will be provided at the registration desk when attendees pick up their badges.
Benefits
- Company logo on bags provided to attendees
- MWHCEC produces and distributes bags
Water Bottles
Exclusive | $2,500
Make MWHCEC more sustainable by sponsoring water bottles. Showcase your logo on reusable bottles that can be used to reduce plastic waste at the conference and beyond!
Benefits
- MWHCEC produces the bottles with the company logo and provides them to every attendee
General Session
2 Available | $2,000
This is your chance to speak directly to every attendee at the conference during one of the general session keynotes.
Benefits
- Representative from your company to introduce the presenter with 60 seconds for company endorsement
- Pre-event and onsite sponsor recognition, including logo in the app, event website, and on-site signage
- Reserved prime seating at the general session
- One complimentary All-Access pass. This can be used for your company’s attendees or to invite a healthcare engineer client/prospect.
Welcome Reception
3 Available | $2,000
Become the Welcome Reception Sponsor and greet attendees, gaining valuable recognition that will elevate your brand at the conference's outset.
Benefits
- Company logo featured on signage in event area
- Company logo on drink tickets
- Invite on behalf of sponsoring company to attendees via event app push notification
Leadership Pre-Con/VIP Reception
Exclusive | $2,000
Sponsor the pre-con session and VIP Reception to follow. Gain valuable face time with attendees a day before the event kicks off.
Benefits
- 60 seconds for company endorsement at session opening
- Introduce each presenter
- A representative from your company to close out the session
- Reserved prime seating at the pre-con session
- Company logo featured on signage
- Invitation to VIP Reception with Pre-Con attendees, board, and key partners of MWHCEC.
New: Lunch Sponsor
2 Available | $2,000
As a Lunch Sponsor, your brand will have a prime opportunity to engage with attendees. Lunch time brings together a significant portion of the event’s participants in a high traffic area within the tradeshow, offering you unparalleled visibility and access to key decision-makers.
Benefits
- Company logo displayed next to the lunch bar
- Opportunity to place collateral at station (materials provided by sponsor)
Coffee Sponsor
5 Available | $1,700
Become a coffee sponsor and ensure your brand is the first thing attendees see in the morning.
Benefits
- Company logo displayed next to the coffee station
- Opportunity to place collateral at station (materials provided by sponsor)
Conference App
Exclusive | $1,500
The app's widespread use throughout the conference makes it a great opportunity to elevate your brand's presence and connect directly with industry professionals.
Benefits
- Logo on event app home screen, which is usually viewed 5-10x per attendee
- Featured page in app promoting your company
- One rotating banner ad through the duration of the conference
- One push notification per day
Lanyards
Exclusive | $1,500
Having your company logo featured on the lanyards worn by every attendee ensures your brand is visible throughout the entire event. As attendees carry these lanyards throughout the conference area, your logo will be constantly in sight, maximizing exposure and creating lasting brand recognition.
Benefits
- Lanyards are provided to every attendee showcasing your company's logo
- MWHCEC produces and distributes lanyards
Pens
Exclusive | $700
Put your brand in the hands of all attendees. Conference pens will be distributed at the registration desk when attendees pick up their name badges.
Benefits
- Pens with your company logo are provided to every attendee
- MWHCEC produces the pen
Educational Sessions
Multiple Available | $700
Sponsor an education session of your choosing to speak directly with a breakout’s attendees.
Benefits
- Company representative to introduce the session
- Company logo to appear on signage placed outside the room
- Logo will appear next to the Education Session on Conference Website, and in Conference App
Advertising Opportunities
Banner Ad
4 Available | $250
Create a banner ad to showcase your company or product and have it rotate as a footer in the event app for the duration of the event.
Push Notification
Multiple Available | $150
Utilize the push notification feature in the event app to broadcast a message to all conference attendees. Each push notification may include a call to action and link to a webpage.
November 2-4, 2025
Indiana Convention Center
100 S Capitol Ave
Indianapolis, IN 46225
Contact Us:
mwhcec@raybourn.com
317-735-4028
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